Can Small Business Owners Use QR Codes for Inventory Management?

June 22, 2023

Did you know that only 43% of small businesses track and manage their inventory? Inventory management is a critical aspect of running a successful small business. Efficiently tracking and managing inventory can save time, reduce costs, and improve customer satisfaction.


QR codes, a type of matrix barcode, have gained popularity in recent years for their versatility and ease of use. In this article, we explore whether small business owners can utilize QR codes for inventory management.

Streamlined Inventory Management

QR codes offer significant advantages to small businesses looking to streamline their inventory management process. The introduction of QR codes have made it much easier to keep track of inventory than the traditional method of manually recording every product or item that comes in and goes out of the business.

By applying QR codes, businesses can reduce manual data entry in an effort to streamline their processes resulting in cost benefits. A business will only have to print a QR code on a product once, and with every subsequent scan, a new manual entry for that same product is not necessary. Implementing QR codes in this way could save businesses significant time and money and improve the accuracy of the business's record-keeping.

Small businesses experience difficulty when it comes to data entry and tracking products and resources. Clients may come into the store, purchase an item, and then return it later, disrupting the inventory management process. Utilizing QR codes, this information can be scanned and quickly applied to the product's database, minimizing errors and losses within the inventory management process.

QR Label Sizes

Every physical product or equipment must have a properly sized QR code label affixed to it. The minimum size is important when printing QR codes on labels for your business's items. A too small QR code will minimize the scan quality and could be a problem when equipment requires attention.

Choosing the appropriate label size largely depends on various product dimensions. In contrast to modern expectation, individual businesses implement unique data field principles while inventing new and surprising ways of incorporating product labeling restrictions.

Equipment Tracking

These codes can also streamline equipment tracking with QR codes beyond the management process. Imagine the challenging task of keeping track of multiple machinery and the required maintenance while carrying out timely repairs. Names and details and location spreadsheets can quickly get out of one's grasp.

QR codes eliminate that hassle, enabling a more easy choice in the form helping business owners initiate better information tracking of each piece of equipment within the organization. Scanning the QR code label brings use of unique notes, including pinpoint accuracy of technical descriptions, warranties details, recognized problem solving, trackable locations, maintenance schedules, and a host of other business-related details, all within one institution database.

Printing QR Codes for Products and Equipment

Commercial printing entails comprehension of the organization of resources required for successful usage of the printed QR code on your business products or equipment label. QR codes themselves present an opportunity for print graphics layering, colors, font size, validities of shapes, and forms for custom-branding application principles in the production line of assets for your small business.

Notable consideration when selecting colors for the QR codes printing run will require constant referencing because inadequate color contrasting will make your codes unreadable. Therefore, learning the precise principles of QR coding creation governing the mobile reader smartphone but also checking various scanning devices for compatibility purposes is crucial to the QR code's effectiveness.

Benefits of QR Codes for Inventory Management

QR codes streamline the data entry process by eliminating the need for manual input. Instead of typing or writing down product information, employees can simply scan the QR code, which instantly populates the data in the inventory management system. This reduces the chances of human error and saves valuable time.

By attaching QR codes to individual products or inventory bins, small business owners can track inventory in real-time. Scanning QR codes allows for immediate updates on stock levels, location, and other relevant information. This enables accurate inventory forecasting, prevents stockouts, and helps optimize procurement and reordering processes.

QR codes provide a reliable and efficient method for capturing and retrieving information. They eliminate the need for manual counting or searching through paperwork, reducing the risk of errors and speeding up inventory-related tasks. Small business owners can quickly access product details, such as SKU numbers, descriptions, and pricing, by simply scanning the QR codes.

Implementing QR Codes for Inventory Management

Select a QR code generator tool that suits your needs. Ensure it can encode the required data fields, such as product name, SKU, and location.

Create unique QR codes for each inventory item, location, or bin. Include relevant information that needs to be captured and tracked, such as product details or stock quantities.

Print the generated QR codes and affix them to the corresponding products or inventory bins. Ensure they are easily scannable and not prone to damage.

If using inventory management software, configure the system to support QR code scanning and data retrieval. Ensure the system is capable of capturing and updating information in real-time.

Ready to Use QR Codes?

QR codes for inventory management are an easy and cost-efficient way to enhance small businesses. By leveraging cloud technology, businesses have greater visibility into their supply chain and inventory levels.

QR codes provide the ability to monitor, track, and adjust inventory levels from any location. Try implementing them in your business today to see the impact they could have on your bottom line.

If you need assistance with this or any other aspect of your small business, please contact us today. Our expert team is here to help.